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How do I manage a Distribution List?

This article describes how to manage a UBC department distribution list. 

Requirements

To manage a distribution list you must be using a PC that is:

  • Running Microsoft Office 2010 or Office 2013
  • Configured with your UBC FASmail within the Office 2010/2013 application

Unfortunately for Mac users, this functionality is not supported in Office for Mac and you must use:  

  • Outlook Web Access (OWA), also referred to as your UBC Webmail
Hidden Distribution Lists

If your distribution list is a hidden distribution list [not visible in the Address Book], you cannot manage list membership.  In order to make changes to list membership for hidden distribution lists, please submit a ticket.

Instructions for PC

To add and remove members on your distribution list using Outlook 2010/2013, do the following:

  • Launch Outlook 2010/2013.
  • With Mail (for example you will see Inbox) selected on the left, click the Address Book icon found in the upper-right of your Outlook window.

  • Search for your distribution list by name for example UBCO-OK##, where ## is the last two letters of your HRMS department code. 

  • Double-click the distribution list you want to modify from the search results. 
  • Click Modify Members...

  • The Contact Group Membership window will appear.
    • To remove a member, select the member from the list and click Remove.
    • To add a member, click the Add... button. Then search for the person you want to add.

  • When you are done making changes to your distribution list, click OK. Then click Apply and OK. You may then close the Address Book window.

 

Instructions for Mac (Webmail)

  • From the Options menu, select See All Options
  • Click Groups
  • In the Public Groups I Own section, click Edit for the distribution list you want to modify. 
  • In the Membership section, select email addresses to add or remove members of the distribution list. 
  • Click Save
For more information or assistance, please contact the ITServices Helpdesk - 250.807.9000 or 855.807.9001.
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