How do I manage a Distribution List?

This article describes how to manage a UBC department distribution list.

Requirements

To manage a distribution list you must be using a PC that is:

Running Microsoft Office 2010 or Office 2013
Configured with your UBC FASmail within the Office 2010/2013 application

Unfortunately for Mac users, this functionality is not supported in Office for Mac and you must use:

Outlook Web Access (OWA), also referred to as your UBC Webmail

Hidden Distribution Lists

If your distribution list is a hidden distribution list [not visible in the Address Book], you cannot manage list membership. In order to make changes to list membership for hidden distribution lists, please submit a ticket.

Instructions for PC

To add and remove members on your distribution list using Outlook 2010/2013, do the following:

Launch Outlook 2010/2013.
With Mail (for example you will see Inbox) selected on the left, click the Address Book icon found in the upper-right of your Outlook window.

Search for your distribution list by name for example UBCO-OK##, where ## is the last two letters of your HRMS department code.

Double-click the distribution list you want to modify from the search results.
Click Modify Members....

The Contact Group Membership window will appear.
- To remove a member, select the member from the list and click Remove.
- To add a member, click the Add... button. Then search for the person you want to add.

When you are done making changes to your distribution list, click OK. Then click Apply and OK. You may then close the Address Book window.

Instructions for Mac (Webmail)

From the Options menu, select See All Options.
Click Groups.
In the Public Groups I Own section, click Edit for the distribution list you want to modify.
In the Membership section, select email addresses to add or remove members of the distribution list.
Click Save.

For more information or assistance, please contact the ITServices Helpdesk - 250.807.9000 or 855.807.9001.

Article ID: 195
Created On: Wed, Mar 18, 2015 at 2:13 PM
Last Updated On: Wed, Nov 30, 2016 at 10:56 AM
Authored by: Clay Pakenham

Online URL: https://knowit.ok.ubc.ca/article/how-do-i-manage-a-distribution-list-195.html