How do I manage a Distribution List?

This article describes how to manage a UBC department distribution list. 

Requirements

To manage a distribution list you must be using a PC that is:

• Running Microsoft Office 2010 or Office 2013
• Configured with your UBC FASmail within the Office 2010/2013 application

Unfortunately for Mac users, this functionality is not supported in Office for Mac and you must use:  

• Outlook Web Access (OWA), also referred to as your UBC Webmail

Instructions for PC

To add and remove members on your distribution list using Outlook 2010/2013, do the following:

• Launch Outlook 2010/2013.
• With Mail (for example you will see Inbox) selected on the left, click the Address Book icon found in the upper-right of your Outlook window.

• Search for your distribution list by name for example UBCO-OK##, where ## is the last two letters of your HRMS department code. 

• Double-click the distribution list you want to modify from the search results. 
• Click Modify Members.... 

• The Contact Group Membership window will appear.
  • To remove a member, select the member from the list and click Remove.
  • To add a member, click the Add... button. Then search for the person you want to add.

• When you are done making changes to your distribution list, click OK. Then click Apply and OK. You may then close the Address Book window.

Instructions for Mac (Webmail)