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How do I book the IT Boardrooms in ADM 013 and FIP 337?

Follow these instructions to book the IT Boardrooms in ADM 013 and FIP 337 at the UBC Okanagan Campus.

Requirements:

Determine if the requester is a UBC Faculty & Staff. If so, they are classified as Administrative. Administrative users are:

  • departments/ units supported by the university and supported by finances, time, and professional skills who are acting in the capacity as an employee conducting university mandated business.

Examples of Administrative user bookings include space for:

  • staff meetings (video conference, teleconference)
  • UBC training workshops
  • Research presentations 
  • and Optional presentations

There is no fee for Administrative space bookings. However, UBC-O IT, Media & Classroom Services reserves the right to bump any user group if necessary.  Other suitable space will be recommended.

Instructions:

Follow these instructions for Administrative bookings for ADM 013 and FIP 337.

  1. Send an email to itadministration.ok@ubc.ca and wait for an email response from “UBCO-IT Administration”
  2. Submit an IT ticket via helpdesk.ok.ubc.ca if technical support is required. IT needs to assess the requirements and will schedule a technician for all AV service requests.

Follow these instructions for non-Administrative bookings for ADM 013 and FIP 337.

If the booking is for non-Administrative use, there will be a charge. The requester must contact UBC-Okanagan Central Booking Office to book a space.

Advise the requester to:

  1. Visit CBO website http://cbo.ok.ubc.ca/welcome.html and wait for a response from Central Booking Office.
  2. Submit an IT ticket via helpdesk.ok.ubc.ca if technical support is required. IT needs to assess the requirements and will schedule a technician for all AV service requests.
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