The process for hiring Student Employees and Teaching Assistants (TAs) has changed with the launch of Workday. Please see they follow these instructions to ensure the applicable IT Accounts and Accesses are created. For regular employee onboarding requests, please complete the Okanagan - Employee IT Onboarding form. The onboarding must come from a supervisor or department administrator (it is not possible to onboard yourself). Also, PLEASE NOTE that employees will have their Employee ID automatically affiliated with their CWL account after they are hired in Workday - this is no longer done by the user.
Student Employees and Teaching Assistants (TA) might require the following accounts based on their position:
Notes & Requirements:
Instructions for Student Employees and Teaching Assistants (with existing CWL accounts):
1. Go to myAccount and login with your CWL ID and Password.
2. Check if your Employee Number is displayed under Affiliation(s).
3. The Employee Number should already be affiliated with your CWL account and should be listed under Current Affiliations. If this is the case, please see Accessing Accounts section.
4. If the Employee Number is not yet affiliated with your account, it will be necessary to contact IT Service Centre to request for the affiliation to be added.
Accessing accounts
An alias is like a shortcut to an email address. The messages still go the same place, but the address may be different or have multiple addresses to the same destination. Staff and Faculty of UBCO can Alias their email address to a First.LastName@ubc.ca format to allow for an easy-to-use naming convention. This may be required for some access to UBCO software. Please note that only current staff and faculty can create an email alias.
To Alias your FASmail account, you can follow this simple five-step procedure:
If you do not see the option to "Add FASmail Alias", this means:
Once service eligibility is met, you can sign in to portal.office.com
UBC has a campus-wide license for Zoom as a platform for delivering courses online and larger meetings. Zoom is an easy-to-use video conferencing platform that offers a wide range of features. For more information on the service, please visit: https://it.ubc.ca/zoom
Zoom is available to all UBC Employees (faculty, staff, and paid students), for meeting and collaboration purposes, as well as for live online classes of up to 250 attendees. To meet the eligibility requirements, the meeting host must have the following:
Before Student Employees and Teaching assistants can request a Zoom account, they need to ensure that their Employee ID is affiliated with their CWL identity and they have access to FASmail by following the steps outlined in Instructions for Student Employees and Teaching Assistance (with existing CWL accounts) section.
After the FASmail account is created, complete the following steps to request a Zoom account:
Administrators looking to set-up additional IT services for individuals that are new to UBC can use the Okanagan Employee IT Onboarding ticket form, a one-stop form with the ability to request accounts, phone service, and IT equipment.
Article ID: 1203
Created On: Tue, May 10, 2022 at 10:14 AM
Last Updated On: Tue, Feb 27, 2024 at 3:01 PM
Authored by: Justin Avdich
Online URL: https://knowit.ok.ubc.ca/article/how-to-create-accounts-for-student-employees-and-teaching-assistants-1203.html