How To Create Accounts for Student Employees and Teaching Assistants


The process for hiring Student Employees and Teaching Assistants (TA) has changed with the launch of Workday. Please follow these instructions to ensure the applicable IT Accounts and Access are created. For regular employee onboarding requests, please complete the Okanagan - Employee IT Onboarding form.

Student Employees and Teaching Assistants (TA) might require the following accounts based on their position:

Notes & Requirements:

The Workday new hire workflow has a step where the HR Admin is required to select or create an identity. For all Student Employees, they should be selecting an existing identity via the DeDupe process as these users should already have existing CWL identities affiliated with their Student IDs.

Instructions for Students Employees and Teaching Assistants:

1. Go to myAccount and login with your CWL ID and Password.

 

2. Click Add Affiliation.

 

3. The Employee Number should already be affiliated with your CWL account and is listed under Current Affiliations. Please continue to Step 5.

 

4. If the Employee Number is not yet affiliated with your account, you will need to manually affiliate your Employee Number with your CWL identity.

Add Affiliation

 5. Click on “Add FASmail Alias” in the left menu.

 

Add FASmail Alias Menu

 

6. You can now set your FASmail alias by following the instructions and prompts on the page.

 

7. Please remember to save all your changes before exiting. Note: All changes are final. Once you exit the page, the “Add FASmail Alias” option will disappear from the menu. Make sure to save your changes before exiting the page.

 

If you do not see the option to "Add FASmail Alias", this means:

 

For more information or assistance, please contact the ITServices Helpdesk - 250.807.9000 or 855.807.9001.


Article ID: 1203
Created On: Tue, May 10, 2022 at 10:14 AM
Last Updated On: Tue, May 10, 2022 at 11:21 AM
Authored by: Justin Avdich

Online URL: https://knowit.ok.ubc.ca/article/how-to-create-accounts-for-student-employees-and-teaching-assistants-1203.html