This article provides guidance on how to connect to the various UBCO systems from home using your personal device.
Requirements:
In order to connect to UBC Systems, your device must meet these requirements:
Further information on UBC's information security standards for working remotely can be found here: https://cio.ubc.ca/sites/cio.ubc.ca/files/documents/standards/Std%2006%20Working%20Remotely.pdf (please ensure you read and familiarize yourself with this information).
Email:
You can use webmail to access your email, which is now feature-rich. https://www.mail.ubc.ca
Guides on how to use webmail can be found here: https://it.ubc.ca/sites/it.ubc.ca/files/owausageguide9583.pdf
Microsoft Teams:
https://it.ubc.ca/services/email-voice-internet/microsoft-teams
File Shares (H,K,P Drives):
See the document below to show how to map drives from off campus over the VPN:
Here is a list of applications and UBC services that require, and do not require, connection to myVPN.
VPN required |
VPN not required |
HR management system (HRMS) Financial Management System (FMS) Personal Attendance Tracking (PAT) Network drives Vancouver Homedrive and Teamshare Confluence JIRA Library
|
Canvas Student Service Centre (SISC) Faculty Service Centre (FSC) FASMail Workspace Sharepoint Help Desk |
Note that some of these applications will require enhanced CWL (multifactor authentication). Please ensure you have a factor setup that is not dependent on being at your desk (enroll a cell phone, home phone, or install the duo application). More information here: https://privacymatters.ubc.ca/secure/enhancedcwl
Setup guides for MyVPN can be found here: https://it.ubc.ca/services/email-voice-internet/myvpn/setup-documents
Launch "Cisco Anyconnect"
Enter “myvpn.ok.ubc.ca” into the connection address. Note the “OK” for Okanagan.
Enter your CWL username and password
To connect to MyVPN with Enhanced CWL (departmental/research VPN pools), follow these instructions: How do I connect to VPN with Enhanced CWL
The Okanagan campus telephone system has limited capacity for remote work options. We strongly suggest identifying and using other means if possible – such as email, canvas messaging, etc. If your position absolutely relies on your phone being available, there are a few options:
More information about the common dialing instructions and accessing your voicemail off campus:
Microsoft offers a home use program where you can purchase your own copy of Microsoft Office to use on personal devices.
How do I obtain access to the Microsoft Home Use Program (HUP) software?
Article ID: 1021
Created On: Sun, Mar 15, 2020 at 8:28 PM
Last Updated On: Fri, Jan 15, 2021 at 9:59 AM
Authored by: Trevor Odlum
Online URL: https://knowit.ok.ubc.ca/article/working-remotely-using-a-personal-device-1021.html