I have an employee that is leaving the university. How do I ensure that all accounts and services are discontinued or transferred?

General Information

1. Select the Name of the individual leaving the university, indicating if they have Professor Emeritus status.
2. Indicate that one-over-one approval has been received to deactivate all services.
3. Specify the termination date, requesting an extension for select services if required.
4. Indicate if files/email data should be removed, or transferred to another employee.
5. Specify Contact Phone Number - what number can we call regarding this ticket?

Copy Card Transfer

If the employee is listed as the contact for any copy cards, you will be prompted to indicate if the card should be deactivated, or transferred to another employee.

You also have the option of specifying an alternate speedchart for each copy card.

Billing Contact Transfer

If the employee is listed as the contact for any speedcharts, you will be prompted to indicate who the new billing contact is.

Phone Services

For each phone number associated with the employee, you will be prompted to indicate if the phone should be disconnected, or changed.

IT Equipment

1. Indicate if the employee has a desktop, laptop or other equipment.
2. Provide location of desktop computer, if applicable.
   Note that an IT Service Tag No. is required for desktops and/or laptops.

Additional Information

Supply any additional information that wasn't already covered.

1. Click the button.
   Your ticket will be processed by our staff, and assigned to a technician(s) for completion.

Access the Leaving UBC form